Manager, Collection Management Systems

Manager, Collection Management Systems

Queensland Museum Network

We are seeking an enthusiastic team member to help us achieve our mission to inspire generations of Queenslanders to discover, celebrate and value our distinctive natural and cultural environment.

You will lead the Collection Management Systems team and provide expertise and advice to support and maintain the software systems that manage the State collections across the Queensland Museum Network.


  • Lead the delivery of the Collection Management Systems team to meet brand, vision, strategic and operational plan objectives.
  • Lead the development, organisation and implementation of efficient and effective software systems for managing the State collection assets held in care by the Queensland Museum.
  • Create and maintain policies, procedures and Help sheets associated with implementation of the Collection Management System. Monitor industry trends to develop, implement and review standards and adapt Collection Management Systems to ensure industry standards are followed to the best practical standard.
  • Deliver training and support for Collection Management Systems across the QM network, including user requests via Service Desk, new user training, and ongoing training and advice.
  • Statutory reporting of Museum activities to other government agencies and departments
  • Maintain the Collection Management Systems; including upgrades, data file integrity, monitoring and maintenance of system health.
  • Provide information and support to QMN Finance for valuation of the State collection, including quarterly reporting of new accessions, annual verification sampling and 5-yearly valuation reviews.
  • Provide mechanisms for making Museum data discoverable to the broader community, while still preventing exposure of sensitive data.
  • Develop a safety culture in the team by modelling safe practices and behaviour, implementing all required procedures, reducing your safety risks, as far as reasonably practicable, before work commences. Undertake all relevant responsibilities identified in the QMN WHS Accountabilities and Responsibilities Matrix.

The ideal candidate will demonstrate the following capabilities as they relate to the key responsibilities of the role:

Supports strategic direction
Understands the work environment and contributes to the development of plans, strategies and team goals. Gathers and analyses important information from various sources and makes accurate conclusions based on evidence. Identifies problems and works to resolve them. 

Achieves results
Contributes own expertise in collection management systems, data policies, procedures and standards to achieve outcomes for the business unit.  Maintains an awareness of the organisation and keeps self and others well informed on work issues. 

Supports productive working relationships
Builds and sustains positive relationships with team members, stakeholders and clients. Delegates tasks effectively with clear performance standards.  Provides constructive feedback.

Displays personal drive and integrity
Acts professionally and impartially at all times within the boundaries of organisational policy and processes. Challenges important issues seeks guidance and advice when required and shows a strong commitment to learning.  Takes personal responsibility for the accurate completion of work by self and team members. 

Communicates with influence
Confidently presents messages in a clear, concise and articulate manner. Negotiates effectively with a clear understanding of key issues and objectives.

Selection criteria for all roles within the Queensland Museum are based on the Queensland Public Service Commission’s Capability and Leadership Framework (CLF). For further information on the CLF please go to

Postgraduate qualifications in a field relevant to the position are required.

To be the premier museum in Australia, connecting real objects and contemporary research with communities, creating authentic and compelling experiences and stories that inspire, enrich and empower.

The Queensland Museum is a dynamic, statewide organisation that actively partners with, and connects communities, through compelling experiences, original research, amazing collections and a creative culture.

As custodian of the State’s natural and cultural treasures, the Queensland Museum makes lasting connections, inspiring generations of Queenslanders to discover, celebrate and value our unique environment and cultural identity.

Our team of more than 300 people achieves great things, in a supportive culture that encourages innovation and collaboration, and includes scientists, historians, customer service staff, event managers, producers, designers, conservators and photographers.

Queensland Museum & Sciencentre, South Bank, Brisbane
Corner Grey and Melbourne Streets, South Brisbane Qld 4101
Opened 1986

Queensland Museum and Sciencentre (QM&S) provides a vital spark to ignite the cultural neighbourhood of Brisbane and South Bank. Compelling experiences, community connections, world class research and vast collections respond to critical issues from climate change to cultural identity.

The Museum is an innovative and creative space that inspires visitors to make sense of who we are, how we fit in, and what we can become.


  • Intra-state travel may be required from time to time.
  • Probationary periods apply to successful candidates external to the public sector.
    • Occasional work outside normal working hours, including weekends, may be required from time to time
    • A non-smoking policy is effective in Queensland Government buildings, offices and motor vehicles.
      • A probationary period applies to successful applicants external to the public sector. 
      • Your application for this role will remain current for 12 months and may be considered for recurring vacancies which may be at an alternative location or alternative employment basis (full-time or part-time).
      • Possession of a C class driver’s licence is required.

Appointment is subject to the following pre-employment checks and disclosures -

  • Employment screening: criminal history, a Working with Children (Blue Card), and previous discipline history check will be undertaken.  The cost for Working with Children checks will be at the recommended applicant’s expense.
  • Employment eligibility: to be eligible for permanent appointment to the Queensland Public Service you must provide proof of Australian citizenship or permanent residency.  To be eligible for temporary appointment you must provide proof that you can legally work in Australia.
  • Employment as a lobbyist:  newly appointed employees to the Queensland public sector must disclose within one month of starting duty any previous employment as a lobbyist within the last two years.

To be considered for this role, please provide the following information to the selection panel for assessment of your suitability:

  • Your current résumé, including 2 recent referees with a thorough knowledge of your work performance and conduct within the previous two years. 
  • A 2 page statement outlining your suitability for this role by addressing the ‘Assessment criteria’.Shortlisting and selection will be based on these selection criteria.

Apply on-line through Smart Jobs and Careers website ( You will receive a system-generated acknowledgement.

If you are unable to apply online please contact CAA Recruitment Services on (07) 3003 2341 or (07) 3003 2268 to enquire about alternative arrangements.

You may wish to access further information regarding the Queensland Museum on our website, which is located at

Closing date: 
Tuesday, 18 June 2019 - 6:00pm